Technology
Best POS Systems for Web Development Agencies
Web development agencies need payment solutions for project milestones, monthly retainers, and recurring hosting/maintenance fees. The right system handles varied billing models and integrates with project management tools.
Common Challenges
•Project milestone billing
•Monthly retainer collection
•Hosting and maintenance fees
•Scope creep billing
•International client payments
•Project deposit collection
•Time tracking integration
Must-Have Features
- ✓Professional invoicing
- ✓Recurring billing
- ✓Milestone/deposit payments
- ✓Multi-currency support
- ✓Client records
- ✓Payment history
Nice-to-Have Features
- ○Project management integration
- ○Time tracking sync
- ○Client portal
- ○Automated invoicing
- ○Proposal/contract integration
Top Picks for Best POS Systems for Web Development Agencies
Frequently Asked Questions
What's the best billing structure for web projects?
Common approach: 50% deposit, 25% at design approval, 25% at launch. For ongoing work, monthly retainers with card on file work best. Square Invoices handles both project and recurring billing well.
How do agencies handle hosting and maintenance billing?
Set up recurring monthly invoices (Square, FreshBooks) for maintenance plans. Include hosting markup in monthly fee or bill separately. Autocharge cards on file to reduce collection friction.