Education
Best POS Systems for Daycare Centers
Daycare centers need reliable payment systems for tuition, registration fees, and incidental charges. The right system handles recurring weekly/monthly payments, tracks family accounts, and integrates with childcare management software.
Common Challenges
•Recurring tuition payments
•Multiple children per family billing
•Registration and supply fees
•Late pickup fee charging
•Subsidy/voucher tracking
•Parent payment portal
•Declined payment handling
Must-Have Features
- ✓Recurring billing (weekly/monthly)
- ✓Family account management
- ✓Auto-pay setup
- ✓Late fee automation
- ✓Payment receipts for tax purposes
- ✓Basic reporting
Nice-to-Have Features
- ○Childcare software integration
- ○Parent portal/app
- ○Subsidy payment tracking
- ○Sibling discount automation
- ○ACH for lower fees
Top Picks for Best POS Systems for Daycare Centers
Frequently Asked Questions
Should I use childcare software or a general POS?
Dedicated childcare software (Brightwheel, Procare) often includes billing. If yours doesn't, or you want better payment features, add Square or similar for payment processing.
How do I handle families with multiple children?
Create one customer profile per family. Set up separate recurring invoices for each child's tuition, or combine into one family invoice. Apply sibling discounts as needed.